3-1-1 Purpose
The purpose for this document is to describe which communications need to be distributed to which groups at what intervals. On small projects it is expedient to combine this document with the Project Team Directory. Where there are privacy concerns, however, the two should not be mixed. Note that this is a critical document that must be maintained. In the event the project manager is absent, the substitute project manager should be able to quickly ascertain the communications requirements from this one document.

The purpose for this project is to demonstrate the use of the PMI methodology through a comprehensive set of project documents.

3-1-2 Copyright
Summer 2004, Irvine, California, USA, copyright by Robert E. Perrine, PMP. Offered as is, with no warranty regarding the accuracy or suitability of this material. Copyright reserved. You are, however free to copy and distribute these documents with the following restrictions.

• You may not charge for use or distribution of this material.
• Your usage of this material is conditioned upon your compliance with the PMI Code of Ethics.
• All distributions must be made with the intent to further the collected wisdom of humanity.
• You may not remove my name or my copyright notices from these documents.

3-1-3 Table of Contents
Recursion Project
3 Communications
3-1 Communications Management Plan
3-1-1 Purpose
3-1-2 Copyright
3-1-3 Table of Contents
3-1-4 Guidelines
3-1-4 Revision History

3-1-4 Communications Schedule

Who Creates This	Who Receives This	What is it Called	When	Why	How is it Sent
Project Manager	All Stakeholders	Project Milestones	Monthly	To track progress and see accomplishments.	Web Site
Project Manager	Authors	Project Status Report	Weekly	To measure progress and check EV.	Web Site
Project Manager	Project Team	Status Meeting Agenda	Ad hoc	On most projects, status meetings should be regularly scheduled and generally occur weekly. Since there is little staff on this project, however, those meetings are going to occur less frequently.	Email
Project Manager	Project Team	Status Meeting Minutes	Ad hoc	A meeting summary should be sent after every meeting. It is possible to use the Project Status Report in place of the Status Meeting Minutes if the two can be synchronized.	Web Site
Designated author, administrator and reviewer	Designated author, administrator and reviewer	Change Notification	Ad hoc	To notify each other of status changes on specific documents.	Email
Designated author, administrator and reviewer	Designated author, administrator and reviewer	Formal Acceptance	Ad hoc	Notification that a document or set of documents has been created,reviewed, revised and formally accepted.	Email

3-1-5 Revision History

Date	Author	Description
4 Jul 2004	Robert Perrine	Initial release.
5 Jul 2004	Robert Perrine	Re-oriented the Communications Schedule to landscape rather than portrait to make it more legible. Also renumbered to match the Work Breakdown Structure.
6 Jul 2004	Robert Perrine	Reformatted using revised style template.
11 Jul 2004	Robert Perrine	Converted from MS Word to Adobe InDesign
17 Nov 2007	Robert Perrine	Converted back from Adobe to html. I recommend against using Adobe products.